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Information for Poster Presenters

Please check the online programme to ensure that your poster session is correctly described in the programme.

Accepted Poster Guidelines

You are asked to follow these guidelines when submitting an abstract for poster presentation:

• All posters are required to conform to PORTRAIT ORIENTATION. Failure to follow this requirement will mean that the poster will NOT FIT on the allotted board


• Poster BOARD dimensions = 1 m wide x 2.25 m high. Use size A0 PORTRAIT ORIENTATION (0.84 x 1.19 m)


• Posters should be clear and easy to read. Type size should be sufficiently large to allow people to read from 2-3 metres. (Minimum of 1 cm high for text and 2.5 cm high for titles). DO NOT REDUCE TEXT SIZE IN ORDER TO FIT MORE INFORMATION ONTO THE POSTER


• Design the poster to convey a CLEAR MESSAGE. If this is not obvious to the reader after reading the introduction, then they will move on to an alternative poster, which provides the correct impact


• Avoid overload – too much information seriously detracts from the overall impact. LESS IS BEST!


• The SIMPLE use of colour can enhance a presentation, but avoid the temptation towards art!


• Consider the use of a suitable photograph, but do not include as a background to the poster. Keep logos to a minimum and discrete. Proof read the poster, and get others to do so as well

Information for Oral Presenters

Please check the online programme to ensure that you are aware to the time and location of your session. Make a note of your chairperson and make contact with them before your session so that they know what to say about you when they introduce you.

All presenters will be required to email their presentations in advance of the congress, this is to ensure that the presentation can be installed and displayed in the lecture theatre. Presenters will be able to send updated presentations up to the day before the congress. Details of the email address will be published here ahead of the congress.

All parallel presentations will be for 20 minutes presentation and 10 minutes discussion/questions. Most sessions will comprise three half hour presentations and there will be four parallel sessions in four major themes:
Knowledge Management
Identity Management
Corporate IT
Sustainable IT

All abstracts, papers and presentation material will be published online with links from the eunis.ie website. No paper versions of any material will be printed. Access to the online material will be provided during the congress.

Instructions for speakers at EUNIS 2011 Congress

All presentations will be held in four lecture theatres in the Arts Building, Trinity College Dublin. The lecture theatres are named after famous Irish people who have been associated with Trinity College Dublin.

• Edmund Burke Theatre for plenary and parallel sessions: https://isservices.tcd.ie/facilities/edburke.php
• J.M. Synge Theatre for parallel sessions: https://isservices.tcd.ie/facilities/jmsynge.php
• Robert Emmet Theatre for parallel sessions: https://isservices.tcd.ie/facilities/emmet.php
• Jonathan Swift Theatre for parallel sessions: https://isservices.tcd.ie/facilities/swift.php

All of these theatres will be equipped with a PC and an Apple Mac connected to a digital projector. For standard PowerPoint presentations, these will be setup ahead of time on the Apple Mac, as this machine will be used to podcast the talks. If special PC facilities are required or the use of a personal laptop, then these can be facilitated, but please let us know in advance and we will try and facilitate this, though it may not be possible in all instances. In these cases, it may not be possible to podcast the session.

All parallel presentations will be for 20 minutes presentation and 10 minutes discussion/questions. Most sessions will comprise three half hour presentations and there will be four parallel sessions in four major themes:

• Knowledge Management
• Identity Management
• Corporate IT
• Sustainable IT

Ideally, we would like all speakers to email their PowerPoint presentations to eunisprs@tcd.ie well in advance of the congress, but at the latest by midnight on the 12th of June. Please use the title of your talk as the subject field of your email, and you may email as many versions as you like up to the final deadline. We will use the latest version we receive and will test it out in the relevant lecture theatre and make it available for your session. If you would like to test your presentation, a speaker preview room will be located at the Beckett Theatre on the lower concourse of the conference venue. A technician will be available if you require any support.

All PowerPoint presentations will be converted to PDF and will be available on the eunis.ie website along with any papers or extended abstracts that you may have uploaded.

All abstracts, papers and presentation material will be published online with links from the eunis.ie website. No paper versions of any material will be printed. Access to the online material will be provided during the congress.

Any special requests for your presentation should be emailed to eunisprs@tcd.ie ahead of the congress.

All contributed sessions are 30 minutes long, 20 minutes for the presentation and 10 minutes for questions. There will be up to four parallel sessions and we would like the sessions to run strictly to time, so that people may move from theatre to theatre to select sessions that they wish to attend. Your chairperson should inform you when you are running out of time and will terminate the session at the end of your allocated period, please be prepared for this.

There will be a chairperson at each session who will introduce the session and control the question and answer session at the end, the chairman will also be responsible for the timekeeping in the session.

MAKING YOUR PRESENTATION :

1. Meeting with your Session Chairperson : Speakers should plan to meet with the Session Chairperson some time before the session is due to commence. The purpose of this meeting is to discuss general session arrangements and to ensure that your session chairperson has sufficient biographical information with which to introduce you.

2. Length of Presentation : Sessions have been planned for 30 minutes each. Open discussion and the opportunity for other to share their own experiences are important elements of EUNIS. You are asked therefore to keep within your allotted time and allow sufficient time for questions.

3. Order of Presentations: Your Chairperson has been directed not to deviate from the published program order in the meeting session, because, often, attendees want to hear specific presenters in simultaneous sessions and rely on the accuracy of the program. If a Speaker listed in the program fails to appear, the Chairperson may attempt to "stretch" the remaining time slots. Chairpersons have been advised not to rearrange the published order of presentations to accommodate an individual Speaker's preference or scheduling conflict.

4. Present a Speech -- Do Not Read a Paper: As a meeting attendee you have probably experienced presenters who recited their papers without lifting their heads. Generally this is a disappointing experience. The highest rated presenters at Conferences are those who have tied their presentation to the needs of the audience by relating the critical issues to current problems and giving practical applications of their material. Experience suggests that 100-150 words per minute is a reasonable rate of speaking. If you plan to use visuals, allow 30 to 60 seconds for each.

5. Questions from the floor: After each presentation has been concluded, the Chairperson will invite questions from the floor (time permitting).

VISUALS

According to a study done by the University of Minnesota and the 3M Corporation, Speakers who use visuals in their presentations are 43% more persuasive. Below are some simple rules to follow when preparing visuals:

• Each visual should convey a single idea.
• No more than 6 words per line. No more than 6 lines per visual.
• Change visuals every 45 - 60 seconds.
• Avoid using vertical lettering
• Use bullets not numbers when presenting a list of items
• Use no more than 2 typefaces in any visual
• Use UPPER and lower case letters
• If using colour - use blue backgrounds
• Include related graphics wherever possible

INTERACTING WITH CONFERENCE ATTENDEES

EUNIS conferences are unique opportunities for attendees and speakers to interact and learn from each other. This network that is nurtured at conferences can prove an invaluable sources of information, professional contacts, and friendship. We urge you to make yourself fully available to attendees throughout the conference (and particularly immediately following your session). Many speakers find that these contacts are the most valuable benefit of their conference attendance. If you have any questions, please contact your Session Chair or a member of the organising committee.

Instructions for session Chairs at EUNIS 2011

Guidelines available HERE